Editing a publication.

The term editing means making changes to a publication.

PageMaker has two special editing tools:

• The Find and Change tool, and
• The Spelling tool.

Therefore editing a publication includes the process of correcting spelling mistakes, and replacing of words.

Note.  Before editing the publication, you must open it in the story window.  PageMaker defines each text block as a story.  A Story is a collection of text that PageMaker recognizes as a single unit for editing purposes.  A story can be just one letter or several hundred pages of text.

Searching for and replacing words in the publication.  The Find and change tool helps a person to search for specific occurrences of a particular word or a group of words in a publication and replace it with another one.  To find and change a word or a phrase in the publication:  1. Using the Text tool, click an insertion point in a story, or select a range of text if you want to limit your search to that section. 2. Click on Edit, then select Edit Story.  The publication now opens in the story window showing only the text but not the graphical objects. 3. Click on Utilities, then select Find or Change.  A dialog box is displayed. 4. In the Find What textbox, type the word you want to find.  To change the word, type the new word to replace with in the Change To textbox. 5. Under Search document, select an option to determine the scope of the search, e.g., Current publication or in all open publications.   If you search the current publication only, select an option in the Search Story. 6. Click Find in the dialog box to begin the search.  To continue with the search operation, select Find Next. 7. Once you are through, click on Story, then choose Close Story.

Spell-checking the publication.  1. Click the I-beam anywhere in the publication or select the range to be spell checked. 2. Click on Edit, then select Edit Story. 3. Click on Utilities, then select Spelling.  A dialog box is displayed with the following options:  (a). Change To: - displays the word PageMaker does not recognize.  Type or select the correct word from the list in the Suggestions box.  (b). Ignore: -   (c). Replace: - replaces the misspelled word with the one you have typed in the Change To box, or selected in the Suggestions box.  (d). Add: - opens the Add word to user dictionary dialog box in which you specify the word you want to add to or remove from the dictionary.  4. Under Search story, specify the scope of the search, e.g., in selected text, in the Current story only, or in All stories in the publication. 5. Specify spell checking options:   Alternate Spellings – it lets you see suggested replacements for misspelled words.  Show Duplicates – displays repeated words.  6. Click the Start button to begin spell checking.

Deleting text.  1. Select the text to be deleted. 2. On the Edit menu, select Clear (or press the Delete key).  Moving and copying text.  1. Select the text to be moved or copied. 2. On the Edit menu, click Cut (or press CTRL+‟X‟) to move the text to a new location, or click Copy (or press CTRL+‟C‟) to make a duplicate of the selected text. 3. Click or select where you want to move or copy the text to. 4. On the Edit menu, click Paste (or press CTRL+‟V‟).