Mail Merge is a useful tool in Microsoft Word. It helps you create multiple letters, labels, envelopes, and more. You can use a list, database, or spreadsheet to add recipient details automatically.

* Practice document (Word document)

* Recipient list (Excel workbok)

To perform Mail Merge, you need:

1. A Word document (new or existing).
2. A recipient list (usually an Excel file).

Steps to Use Mail Merge

Step 1: Start Mail Merge

• Open a Word document.
• Click on the Mailings tab.
• Select Start Mail Merge > Step-by-Step Mail Merge Wizard.
  
  
  
• The Mail Merge pane will appear on the right side.

Step 2: Choose a Document Type

• Select the type of document (e.g., Letters).
  
  
  
• Click Next: Starting document.

Step 3: Select Recipients

• Choose Use an existing list and click Browse.
  
  
  
  
  
• Find and open the file with your recipient list.
  
  
  
• If using an Excel file, select the correct worksheet and click OK.
  
  
  
• Check or uncheck recipients to include or exclude them.
  
  
  
• Click Next: Write your letter.
  
  
  

Step 4: Write Your Letter

• Type your letter in the Word document.
  
  
  
• Place the cursor where you want to insert recipient details.
  
• Click Address Block or Greeting Line to add placeholders.
  
• Customize placeholders if needed.
  
  
  
• Click Next: Preview your letters.
  
  
  

Step 5: Preview the Letters

• Check each letter to ensure details are correct.
  
  
  
• Use the left and right arrows to scroll through letters.
  
  
  
• Click Next: Complete the merge.
  
  
  

Step 6: Print the Letters

• Click Print.
  
  
  
• Choose whether to print all or specific letters.
  
  
  
• Click OK and adjust print settings if needed.
  
  
  

Mail Merge makes sending personalized letters easy. Follow these steps to save time and effort!